Equine service
Built for ambulatory calls and stable-based practice, not a repainted small-animal clinic
Equine practice doesn't happen at one address. A single day can mean three farms, four owners, a trailer full of drugs that need a controlled-substance log, and a Coggins test due before a horse can ship out of state — and most veterinary software still assumes the patient walked in the front door. Vivetra's Equine service runs per-horse case history, ambulatory scheduling, and ownership-aware billing on the same shared-core deployment as every other service — one record, one billing system, built around the barn and the truck, not a waiting room.
$200/mo as your first service — unlimited doctors and staff, fully managed hosting included in that price, not a footnote. +$50/mo if added to an existing Vivetra deployment that already runs another service.
Built for the road and the barn
Per-horse case history, across multiple owners
The record follows the horse, not the client — a syndicate horse, a leased horse, or one that changes hands mid-season keeps one continuous medical history instead of starting over under a new owner's file.
Farm-call tracking, built for the road
Every farm call for the day lives in one list — barn, patient, and reason for the visit — logged and chartable from the truck between stops instead of a paper list you re-copy by hand.
Controlled-substance and health-certificate tracking
Per-dose, per-doctor controlled-substance logging alongside Coggins test results and interstate health certificates with expiration tracking — the paperwork a road call can't afford to lose track of. Submit a Coggins or health certificate with no signal and it queues on the device, saving the moment you're back in range instead of getting lost.
Mobile-first charting for barn calls
Chart a lameness exam, a dental float, or a farm-call vaccine round from a phone or tablet in the barn aisle — not a desktop workstation you get back to at the end of the day.
A real breeding program, not a note in the chart
Stallion books with per-season limits and a dated availability calendar; semen collections with their published quality figures and every cooled or frozen shipment tracked through to arrival; embryo flushes and transfers with the recipient side carried properly; heat cycles with ovulations, interventions and a predicted window; coverings, pregnancy checks, and foaling with a row per foal. Pull the whole reproductive history out as one printable document when a case goes to a theriogenologist, and see what needs attention this week — mares in season, embryos awaiting a decision, shipments still out — on one worklist.
Pre-purchase exams, insurance claims, and quarantine holds
The named, billable, liability-heavy jobs an equine practice actually gets called for: a pre-purchase exam record with its own test checklist, insurance policies with claim status tracked against them, and regulatory quarantine holds on a horse where the state has one.
Co-owner invoicing by ownership share
A horse owned 60/40 by two people gets a separate invoice per co-owner, each recording that owner's ownership share at billing time — instead of one owner fronting the full bill and chasing the other for their share by hand.
Unlimited doctors and staff, one flat price
Add a second ambulatory vet or a barn-side tech without a per-seat quote — the price above doesn't change because your headcount grows.
What horse owners see
Owners get their own portal, which mostly means your office stops being the switchboard for questions that have a documented answer.
The horse's record, and a copy of it
Full medical history, vaccine history, and every farm call you've made on that horse — laid out so an owner can print it or save it as a PDF themselves when a buyer, an insurer, or a new vet asks. Nobody on your staff assembles a records packet by hand on a Friday afternoon.
The paperwork that decides whether a horse ships
Coggins results, interstate health certificates, and movement documents sit in the owner's portal where they can actually find them — not in the glovebox of a truck, and not in a phone call to your office an hour before the trailer leaves.
Breeding records
Covers, cycles, and outcomes on the same record as the rest of the horse's history, visible to the owner rather than reconstructed from your notes each season.
Farm-call requests — and who they'd like
An owner requests a farm call and can name the vet they'd rather have. It arrives as a request for your office to schedule, not as something that has already written itself into a day.
Signing and paying without waiting for a visit
Consents and forms are e-signed remotely, and invoices are payable from the portal with a card kept on file — through your practice's own connected Stripe account, so your Stripe relationship and your processing rates stay yours, with a small Vivetra platform fee on top of Stripe's own rate.
Their own contact details, kept current by them
Owners update their own phone number, address, and billing contact. The number your vet calls from the truck is the one the owner actually answers, because the owner is the one who typed it.
The barn manager problem, solved by the owner
Everyone in equine practice knows this one. The person who notices the horse is off isn't usually the owner — it's the barn manager, the trainer, the working student who feeds at six. They aren't the legal owner, they aren't your client, and they have no business seeing somebody's invoices. So they call your office instead, and your staff spends the morning reading vaccine dates down the phone to a person whose authority to hear them nobody has actually verified.
Vivetra hands that decision to the person it belongs to. An owner opens their own portal, picks which of their horses a barn manager can see, and grants access. That person gets a read-only view scoped to those horses — medical and care information, nothing else. No invoices, no payments, no ability to change a record. The owner can end it at any time from the same screen, and every grant is logged, so there's a record of who could see what and when.
Your practice never has to adjudicate who's allowed to know what about somebody else's horse. The owner already did. We haven't found another equine practice system that lets an owner do this themselves — if you know of one, we'd genuinely like to hear about it.
Where we're honest about the gap
Automatic multi-stop mileage splitting — billing one farm-call route's travel cost across every stop without a manual step — is something Vivetra doesn't do yet. We've deliberately deferred it past v1 rather than ship a rushed version, and a practice that leans hard on automatic route billing today should know that going in. StableTrack, an ambulatory-equine name you'll also see, has two plans listed in a third-party directory: Basic $199/mo and Enterprise $299/mo for multi-location practices.
HVMS is the other name every equine practice already knows — its published North American pricing is $424.46/mo flat site license plus $192.93/mo per revenue-generating vet, plus a $6,000 standard implementation fee (international customers are quoted separately). That's a real, mature product, and a per-vet fee plus a four-figure implementation cost is exactly the kind of bill Vivetra's flat price and included setup is built to avoid.
ezyVet has a genuinely useful feature for this segment — dedicated syndicate features for horses with multiple owners, including per-owner payment quantities on syndicate records, a close cousin of what our own co-owner billing does.
One more thing we tell every prospective customer upfront: we're a new, unproven vendor next to competitors with real years-long track records. That's true, and it isn't a footnote.
See the full Equine comparison against HVMS, StableTrack, ezyVet, and the rest of the field →
Questions about this service
Does Vivetra split mileage or travel costs across a multi-stop route?
Not automatically, not yet. You can bill travel and farm-call fees per visit today, but automatic route-splitting that divides one trip's mileage across every stop on it is a capability we've deliberately deferred past v1 rather than ship it half-built. If that's a must-have for how your practice bills today, it's worth knowing before you switch.
Can a barn manager see a horse without being the owner?
Yes — but only if the owner says so, and only read-only. The owner opens their own portal, picks which horses a barn manager, trainer, or yard hand can see, and grants access. That person gets medical and care information for those horses and nothing else: no invoices, no payments, no ability to change a record. The owner can end the grant at any time from the same screen, and every grant is logged. Your practice never has to decide who's allowed to know what about somebody's horse — the owner already decided, in writing.
See your own price
Pick this service alone, or bundle it with the others your practice group needs, and see the exact monthly number before you talk to anyone.